Medical Records

If a student needs to have his/her records released, Student Health Services, as required by law, must obtain a written release, which allows SHS to transfer the student’s record. A separate release is required for each transfer. Student Health Services maintains Student Health Information for the mandatory 10 years as outlined by the Texas A&M University policy (Item number 07.200.20, 2012). As a patient, a student is entitled to a copy of his/her records; however, the records are the property of Student Health Services and guidelines are in place to protect the student’s information.

Obtaining the Record

Students can download a Medical Records Release Form and submit the completed form to SHS.

Students may mail in the form and payment, fax the form and be contacted by a SHS staff member for payment, or complete the form and pay in person. Please allow up to 14 days for processing. The address for all these methods is listed below:

Patient Services
A. P. Beutel Health Center
1264 TAMU
College Station, Texas 77843-1264
(979) 458-8310
(979) 458-8319 Fax


Pick up: $1 per page (maximum of $15)

*Mail, Fax or Electronic (under 30 pages): $15

*Mail, Fax or Electronic (30 or more pages): $25

CD for X-Rays: $6

**Insurance/Legal Requests: $25 – first 20 pages and $0.50 per page thereafter. $15 for executing an affidavit.

Priority: $10 (added to fee for processing) – Priority orders will place the student’s medical records request ahead of all other requests.

*SHS will only fax a patient’s medical records to a doctor’s office or another university.

**Texas Medical Board (TMB) rules (including §165.2. Medical Record Release and Charges)