If a student needs to have his/her records released, Student Health Services, as required by law, must obtain a written release, which allows SHS to transfer the student’s record. A separate release is required for each transfer. Student Health Services maintains Student Health Information for the mandatory 10 years as outlined by the Texas A&M University policy (Item number 07.200.20, 2012). As a patient, a student is entitled to a copy of his/her records; however, the records are the property of Student Health Services and guidelines are in place to protect the student’s information.
Obtaining the Record
Students can download a Medical Records Release Form and submit the completed form to SHS.
Students may mail in the form and payment, fax the form and be contacted by a SHS staff member for payment, or complete the form and pay in person. Please allow up to 14 days for processing. The address for all these methods is listed below:
A. P. Beutel Health Center
College Station, Texas 77843-1264
(979) 458-8319 Fax
Pick up: $1.00 per page (maximum of $15.00)
Fax (up to 30 pages): $15.00 – SHS will only fax a patient’s medical records to a doctor’s office or another university.
Mail or Fax (30 or more pages): $25.00
CD for X-Rays: $6.00
Insurance/Legal Requests: $35.00 per request
Priority: $10.00 (added to fee for processing) – Priority orders will place the student’s medical records request ahead of all other requests.